Privacy policy statement

Submitted by admin on Mon, 05/18/2020 - 10:52

‘AVUSTUSTENHAKU’ GRANT APPLICATION SERVICE OF THE MINISTRY OF THE ENVIRONMENT
Statement under Article 13 of the General Data Protection Regulation (2016/679)
 
Controller
 
Ministry of the Environment
PO Box 35
FI-00023 Government
Telephone +358 295 16001 (Government switchboard)
 
Contact person Tiina Kotonen-Pekkanen
Email tiina.kotonen-pekkanen@ym.fi
 
Data protection officer Maija Seppälä
Email tietosuoja@ym.fi

Purpose of processing the data

The Ministry of the Environment is the government grant authority referred to in the Act on Discretionary Government Transfers (688/2001) with respect to the grants applied for via the ‘Avustustenhaku’ grant application service. The service processes personal data relating to the applications for the purpose of processing government grant applications. The processing of personal data is based on Article 6(1)(e) of the General Data Protection Regulation (2016/679); processing is necessary for the performance of a task carried out in the exercise of official authority vested in the controller. According to section 10 of the Act on Discretionary Government Transfers, in conjunction with an application, applicants for discretionary government grants must provide the government grant authority with correct and sufficient information on how they intend to use the grant and on any other matters.
 
Personal data to be processed

  • name of applicant/ organisation, business identity code
  • last name, first names of the applicant/contact person in the organisation
  • address, postal code, city/town of the applicant/contact person in the organisation
  • email address of the applicant/contact person in the organisation
  • website address of the applicant/organisation
  • bank account number (IBAN) of the applicant/organisation

 
Processing and disclosure of data

In the ‘Avustustenhaku’ grant application service, the applicant records the necessary personal data on the application form. The applicant may save the data on the application form and continue filling in the form later within the application period. When completed, the applicant sends the application form to the system and may also print it out. The ‘Avustustenhaku’ grant application service sends the completed application to the Registry of the Ministry of the Environment. The Registry of the Ministry of the Environment transfers the application to the Government case management system VAHVA to be preserved permanently. The ‘Avustustenhaku’ grant application service gives each application an identification code that enables the Registry of the Ministry of the Environment to identify them.
 
Personal data in the register are processed by public officials responsible for the Registry and government grants at the Ministry of the Environment. The Ministry of the Environment also uses subcontractors for producing the service and has agreed with them on the processing of personal data in a way required by the General Data Protection Regulation.
 
The data in the register are not disclosed or transferred outside the European Union or the European Economic Area.

Period for which the data are stored

Application forms sent to the ‘Avustustenhaku’ grant application service are preserved permanently in the Registry of the Ministry of the Environment and in the electronic system of the service provider for the duration of the service contract.

Rights of data subjects

Data subjects have the right to request the controller to grant them access to personal data concerning them and the right to request the rectification, erasure, or restriction of the processing of such data, and to exercise the right to object to the processing.
 
To exercise their rights, the data subjects may contact the data protection officer of the Ministry of the Environment, contact person of the controller (see above for contact details) and the Registry:
 
Registry of the Ministry of the Environment
email: kirjaamo@ym.fi
address Ministry of the Environment, Registry
PO Box 35, FI-00023 Government
 
 
Read more about the processing of personal data at the Ministry of the Environment on the ministry’s website (in Finnish):
Data protection and processing of personal data at the Ministry of the Environment
 
In addition, the data subject has the right to lodge a complaint to the supervisory authority, the data Protection Ombudsman. More detailed instructions can be found on the website of the Office of the Data Protection Ombudsman. Website of the Office of the Data Protection Ombudsman